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Understanding Shifts

What Are Shift Templates?​

Shift templates are reusable shift types with a name, start time, end time, and color. Examples: "Morning" (08:00–16:00), "Afternoon" (12:00–20:00), "Night" (20:00–04:00).

When you assign a shift to an employee on a date, you can either:

  • Pick a template (the times and color come from the template), or
  • Create a custom shift (you enter start and end time for that single assignment).

Templates save time when you use the same patterns often.

Custom Shifts vs. Template Shifts​

  • Template shift: Uses the template's name, start time, end time, and color. You can still override the times for that specific assignment if needed.
  • Custom shift: No template. You choose the date, employee, and enter start and end time. Useful for one-off or irregular shifts.

Both appear on the calendar. Custom shifts are often labeled something like "Custom" or similar.

Shift Color Coding​

Each shift type has a color. Colors help you tell shift types apart on the calendar (e.g. morning = blue, afternoon = green).

You choose the color when creating or editing a shift template. The same color is used whenever that template is assigned.

Overtime Shifts​

Some shifts can be marked as overtime. Overtime is used for pay rules (e.g. extra pay for hours beyond the normal schedule). It typically applies only to full‑time (salaried) employees.

On the calendar, overtime shifts are often shown with a green border or similar so you can spot them quickly.

Next: Creating Shift Templates