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Introduction

1.1 Welcome to Omeny​

Welcome to Omeny, your comprehensive solution for employee time tracking and workforce management. Whether you're running a restaurant, managing a multi-location business, or overseeing a team of employees, Omeny simplifies the complex task of tracking time, managing schedules, and preparing payroll.

What is Omeny?​

Omeny is a modern, cloud-based platform that combines a touch-friendly kiosk interface with a powerful administrative dashboard. It's designed to help businesses of all sizes manage their workforce efficiently, from the moment an employee clocks in to the final payroll calculation.

At its core, Omeny provides:

  • Employee Time Tracking: A simple, secure kiosk system where employees can check in and check out using a 4-digit PIN
  • Shift Scheduling: An intuitive calendar interface for planning and managing employee schedules
  • Time Off Management: Complete tracking of vacation days, sick leave, and other time-off requests
  • Payroll Preparation: Automated calculations for hours worked, overtime, and labor costs
  • Multi-Organization Support: Manage multiple businesses or locations from a single account
  • Real-Time Monitoring: Live updates on employee status, check-ins, and check-outs

Who is Omeny for?​

Omeny is designed for businesses that need reliable, accurate time tracking and scheduling. It's particularly well-suited for:

Restaurants and Food Service

  • Track kitchen and dining room staff
  • Manage complex shift schedules
  • Handle varying employment types (full-time, hourly, daily workers)
  • Monitor attendance with location tracking

Multi-Location Businesses

  • Centralized management across locations
  • Consistent time tracking policies
  • Unified reporting and analytics

HR Departments

  • Streamlined employee onboarding
  • Automated payroll data preparation
  • Comprehensive attendance records
  • Time-off request management

Business Owners and Managers

  • Real-time visibility into workforce status
  • Cost tracking and labor analytics
  • Schedule optimization
  • Compliance and record-keeping

Key Benefits of Using Omeny​

For Business Owners:

  • Save Time: Automate time tracking and reduce manual data entry
  • Reduce Errors: Eliminate calculation mistakes with automated payroll preparation
  • Improve Compliance: Maintain accurate records with location tracking
  • Make Informed Decisions: Access real-time analytics and cost tracking
  • Scale Easily: Support unlimited employees and multiple locations

For Managers:

  • Streamline Scheduling: Use drag-and-drop calendar to create schedules quickly
  • Monitor Attendance: See who's checked in, who's late, and who's absent in real-time
  • Handle Requests: Process time-off requests and manage shift changes efficiently
  • Track Performance: View detailed time logs and employee statistics
  • Export Data: Generate CSV reports for payroll systems and analysis

For Employees:

  • Quick Check-In: Simple 4-digit PIN system for fast clocking
  • View Schedules: Access your personal schedule and upcoming shifts
  • Request Time Off: Submit time-off requests directly from the kiosk
  • Transparency: See your time logs and verify your hours worked

For HR Administrators:

  • Centralized Management: All employee data in one place
  • Automated Calculations: System handles complex payroll math
  • Flexible Configuration: Customize employment types, departments, and shift templates
  • Audit Trail: Complete history of all time logs and changes
  • Data Export: Easy integration with existing payroll systems

Why Choose Omeny?​

Unlike generic time-tracking solutions, Omeny is built specifically for businesses that need:

  1. Touch-Friendly Kiosk Interface: Optimized for tablets and touchscreen devices, making it easy for employees to use
  2. Location Tracking: GPS-based location capture adds an extra layer of verification
  3. Flexible Scheduling: Support for multiple shift types, overtime tracking, and custom schedules
  4. Multi-Language Support: Full interface available in English and Romanian
  5. Real-Time Updates: See changes instantly without refreshing pages
  6. Cloud-Based: Access your data from anywhere, on any device
  7. Secure: Enterprise-grade security with role-based access control

Whether you're just getting started with digital time tracking or looking to replace an outdated system, Omeny provides everything you need in one integrated platform.

1.2 System Overview​

Understanding Omeny's capabilities and requirements will help you get the most out of the platform. This section provides an overview of what the system can do and what you'll need to use it effectively.

Platform Capabilities​

Omeny is a comprehensive workforce management platform that handles the complete employee lifecycle:

Time Tracking

  • PIN-based employee authentication
  • GPS location tracking
  • Real-time status monitoring
  • Offline capability for kiosk devices

Scheduling & Planning

  • Monthly and weekly calendar views
  • Drag-and-drop shift assignment
  • Shift templates for common schedules
  • Custom shift creation
  • Overtime marking and tracking
  • Automatic shift removal for time-off periods

Employee Management

  • Complete employee profiles
  • Department organization
  • Employment type configuration (Full-time, Hourly, Daily)
  • Salary and wage tracking
  • PIN management
  • Status tracking (active/inactive)

Time Off Management

  • Customizable time-off types
  • Date range selection
  • Automatic shift conflict resolution
  • Employee self-service requests
  • Calendar integration

Payroll & Reporting

  • Automated hour calculations
  • Overtime calculations for full-time employees
  • Cost tracking per shift and per month
  • CSV export for payroll systems
  • Monthly statistics and summaries
  • Department-level reporting

Organization Management

  • Multi-organization support
  • Role-based access control (Owner, Admin, Manager, Viewer)
  • Team member invitations
  • Device management
  • Organization-specific settings

Supported Devices and Browsers​

Omeny is a web-based application that works on a wide variety of devices and browsers. Here's what you need to know:

Desktop Computers

  • Windows: Chrome, Edge, Firefox (latest versions)
  • macOS: Safari, Chrome, Firefox (latest versions)
  • Linux: Chrome, Firefox (latest versions)

Tablets (Recommended for Kiosk Use)

  • iPad: Safari (iOS 14+)
  • Android Tablets: Chrome (Android 8+)
  • Windows Tablets: Edge or Chrome

Mobile Devices

  • iPhone: Safari (iOS 14+)
  • Android Phones: Chrome (Android 8+)

Browser Requirements

  • JavaScript must be enabled
  • Cookies must be enabled
  • Camera access required for kiosk functionality
  • Location services required for check-in (can be enabled per-use)

Kiosk Device Recommendations For the best kiosk experience, we recommend:

  • Screen Size: 10 inches or larger
  • Touch Screen: Capacitive touchscreen (multi-touch supported)
  • Internet: Stable Wi-Fi or Ethernet connection
  • Browser: Chrome or Safari in kiosk mode
  • Mounting: Wall or stand mount for easy employee access

Network Requirements

  • Stable internet connection for initial setup and authentication
  • Kiosk devices can work offline after initial authentication
  • Real-time features require active internet connection
  • Minimum bandwidth: 1 Mbps per device

Language Support​

Omeny is designed to serve international businesses with full multi-language support:

Currently Supported Languages

  • English: Complete interface translation
  • Romanian: Complete interface translation (Română)

Language Features

  • Interface Translation: All menus, buttons, labels, and messages
  • Date Formatting: Locale-appropriate date and time formats
  • Currency Formatting: RON (Romanian Leu) support for Romanian locale
  • Cultural Adaptation: UI elements adapted for different locales

Changing Languages

  • Language can be changed at any time from the user interface
  • Language preference is saved per user
  • Kiosk devices can display in the organization's preferred language
  • All users in an organization can use different languages

Future Language Support Additional languages may be added based on user demand. If you need support for a specific language, please contact our support team.

System Architecture​

Omeny is built on modern, reliable technology:

Cloud-Based Platform

  • All data is stored securely in the cloud
  • No local installation required
  • Automatic updates and improvements
  • Scalable infrastructure handles growth

Real-Time Synchronization

  • Changes appear instantly across all devices
  • Multiple users can work simultaneously
  • No data conflicts or overwrites
  • Automatic conflict resolution

Security & Privacy

  • Enterprise-grade encryption
  • Secure authentication (JWT tokens)
  • Row-level security (RLS) for data isolation
  • Organization data completely isolated
  • GDPR-compliant data handling

Data Storage

  • Time logs and schedules in secure database
  • Regular automated backups
  • Data retention policies configurable per organization

Accessibility​

Omeny is designed to be accessible to all users:

  • Touch-Friendly: Large buttons and touch targets for easy interaction
  • Keyboard Navigation: Full keyboard support for desktop users
  • Screen Reader Compatible: Works with common screen readers
  • High Contrast: Clear visual distinction between elements
  • Responsive Design: Adapts to different screen sizes and orientations

Performance​

Omeny is optimized for speed and reliability:

  • Fast Loading: Optimized code and assets for quick page loads
  • Efficient Queries: Database queries optimized for performance
  • Batch Operations: Multiple actions processed efficiently
  • Caching: Strategic caching reduces server load and improves speed
  • Offline Support: Kiosk devices work offline after authentication

Getting Started​

Ready to begin? The next section will guide you through creating your account and setting up your first organization. If you're new to Omeny, we recommend starting with the Getting Started Guide to ensure a smooth setup process.

Next: Getting Started