Skip to main content

Printing & Exporting Schedules

You can print the schedule or export it (e.g. to PDF) for posting or sharing.

  1. Use Print (or Print schedule) in the calendar header or menu.
  2. A print preview or dialog opens, showing how the schedule will look on paper.

Optimizing for Wall Display​

  • The printed layout is usually designed to be readable on paper (e.g. A4). Use Portrait or Landscape as suggested.
  • You can often filter by department before printing so each posted sheet shows only the relevant team.

Printing the Schedule​

  1. Open the Print dialog.
  2. Optionally choose departments, options (e.g. show legend, colors, total hours).
  3. Use Print to send it to your printer.

Saving as PDF​

  1. Open the Print (or Download / Export) dialog.
  2. Choose Save as PDF (or Download PDF) as the destination instead of a physical printer.
  3. Save the file. You can then share it or print it later.

Understanding the Print Layout​

  • The calendar grid (employees × dates) is shown with shift names, times, and colors.
  • Time off may appear as overlays or separate markers.
  • A legend can explain colors and shift types. Total hours per employee or per day may be included if you enabled those options.

Next: Time Off Management