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Understanding Time Off Types

Time off types are categories such as "Vacation", "Sick leave", or "Unpaid leave". Each type has a name, a color (and often an icon) used on the calendar, and optional settings like paid days per year.

Default Time Off Types​

Your organization may start with default types (e.g. Vacation, Sick leave, Unpaid leave). These are meant to cover common cases. You can add more types or adjust defaults if your setup allows it.

Creating Custom Time Off Types​

Admins can create custom types (e.g. "Personal day", "Bereavement", "Parental leave"). Each type typically has:

  • Name – e.g. "Vacation", "Sick leave"
  • Color – used on the calendar and in lists
  • Icon – optional; some setups show an icon next to the name
  • Paid days per year – optional; used for vacation or similar policies

Custom types behave like the default ones: you choose them when creating time off, and they appear in filters and on the calendar.

Color Coding Time Off​

Each time off type has a color. Colors help you tell types apart on the shift calendar (e.g. vacation = blue, sick = red). You choose the color when creating or editing the type.

Protected Time Off Types​

Some types may be protected. Protected types usually:

  • Cannot be deleted – you keep using them for existing records.
  • Have limited edits – for example, you might be able to change "Paid days per year" but not the name, icon, or color.

Defaults are often protected. Use custom types for one‑off or experimental categories.

Next: Managing Time Off Types