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Editing Time Logs

You can edit time logs to fix errors or to add check-ins or check-outs that never happened (e.g. someone forgot to use the time clock).

When to Edit Time Logs​

  • Wrong time – Employee clocked in or out at the wrong time (e.g. typo, wrong device time).
  • Forgot to clock out – You're adding a check-out time after the fact.
  • Forgot to clock in – You're adding a check-in (and possibly check-out) that was missed.
  • Duplicate or wrong entry – You need to correct or remove an entry that was created by mistake.

Editing Check-In and Check-Out Times​

  1. Open Time logs and find the row you want to change.
  2. Open the menu (e.g. three dots) for that row.
  3. Choose Edit.
  4. In the edit dialog:
    • Change check-in date and/or time as needed.
    • Change check-out date and/or time as needed (or leave check-out empty if they haven't left yet).
  5. Save. The time log updates and the duration is recalculated.

You can change either check-in or check-out or both. Make sure the check-out time is after the check-in time.

Adding a Missing Time Log​

If someone didn't clock in (or didn't clock out) and you need to add a full record:

  1. In Time logs, use "Add" or "Create" (or similar).
  2. Select the employee.
  3. Enter check-in date and time.
  4. Enter check-out date and time (if the shift is over).
  5. Save. The new time log appears in the list.

Use this for forgotten clock-ins or when you're entering time manually by arrangement with your organization.

Deleting a Time Log​

  • Use the menu on the row → Delete (or similar).
  • Confirm when asked. The time log is removed permanently.
  • Only delete if the entry is wrong or duplicate. Prefer editing when you just need to fix times.

Best Practices​

  • Verify first – Check with the employee or their manager before changing times.
  • Edit instead of delete – Fix check-in/check-out times when you can; delete only when the whole entry is wrong.
  • Use filters – Filter by employee and date range so you're editing the right log.
  • Consistent rounding – Follow your organization's rules for rounding clock-in/clock-out times (e.g. to the nearest 5 or 15 minutes) so payroll stays consistent.

Next: Shift Scheduling & Management